Pupil Accounting

Administrative Services assists local school districts in preparing for the biannual pupil accounting process. It is this process which ultimately determines the amount of State Aid a district will receive for its educational operations. Staff will:

  • Provide consultation services to districts in matters of pupil accounting law and rules
  • Provide annual training for district staff
  • Supply districts with necessary data, forms, and instructions
  • Conduct formal audits of the pupil accounting results in the fall and in the spring
  • Maintain records of audited student counts from year-to-year to provide the community with accurate information regarding its local school populations

School Year 2018-19 Pupil Accounting Forms

Pupil Accounting forms for the October 3, 2018 and February 13, 2019 membership counts are currently being revised to reflect changes in the new Pupil Accounting Manual released for 2018-19.  Please wait for current year forms to be released – do not use old forms.

Fall  2018 General Collection

Fall Pupil Membership count date:           October 3, 2018

Mid-collection data quality snapshot:      October 21, 2018

MSDS Fall Submission Due to CEPI:         November 7, 2018

MSDS Fall Certification Due to CEPI:        November 14, 2018

Fall Audit Materials Due to ISD:                 November 14, 2018


Spring 2019 Supplemental Count  

Spring  Pupil Membership count date:     February 13, 2019

Mid-collection data quality snapshot:       March 3, 2019

MSDS Spring  Submission Due to CEPI:   March 20, 2019

MSDS Spring Certification Due to CEPI:   March 27, 2019

Spring  Audit Materials Due to ISD:           March 27, 2019


Pupil Accounting Manual - https://www.michigan.gov/mde/0,1607,7-140--22360--,00.html

Michigan Department of Education Website - https://www.michigan.gov/mde

CEPI Website (MSDS) - https://www.michigan.gov/cepi

School District Maps for the State of Michigan - https://www.michigan.gov/cgi/0,4548,7-158-52927_53037_12540_13084_13100---,00.htmlResources